How do you order parts from suppliers without losing track?
With ordering & purchasing you collect parts demand from orders, order per supplier and record goods receipt – also via Veloconnect.
In short: in Klar-ID you put the parts you need from orders and sales into a cart. The cart is sorted by supplier. You place the order and later record the goods receipt. With participating suppliers this works directly via Veloconnect.
Why purchasing is often confusing
Parts demand arises in many orders at the same time. Every supplier has its own item numbers. In the end it should be clear which delivery belongs to which order. Without a system this quickly turns into a paper chase.
Three steps
- Collect demand: you put the parts you need from an order or sale into the cart.
- Order: you check the cart per supplier and place the order. With participating suppliers this works directly via Veloconnect.
- Receive goods: you record the delivery in goods receipt. Stock and orders are up to date immediately.
Ordering for several orders together
The cart collects the demand from several orders. The link to the individual orders is kept. So you order in bulk and still know which part is for which bike.
You stay in control
An order is always triggered by someone in your team. Nothing is ordered automatically. If a supplier delivers only part of it, the open quantity stays on the original order. Nothing is reordered automatically.
Suppliers and supplier items
You create your suppliers in the settings. You link items with supplier data such as item number and purchase price. In the order status you see open, delivered and partially delivered orders.
What Veloconnect does
Veloconnect is a standard between bike retailers and suppliers. Via Veloconnect 1.4 you query items, prices and availability from participating suppliers and transmit orders. More in the article What is Veloconnect?
All details are on the ordering & purchasing page. What your stock looks like afterwards is explained in the article Stock management.
Frequently asked questions
Can I order parts for several orders together?
Yes. From every order or sale you put the parts you need into the cart. The cart collects the demand from several orders and sorts it by supplier. You order in bulk, and the link to the individual orders is kept – so you still know which part is for which bike. In the order status you see open, delivered and partially delivered orders.
Are orders placed automatically?
No. An order is always triggered by someone in your team – so you stay in control of quantities and costs. Klar-ID collects the demand from orders and sales in the cart, sorted by supplier. You check the cart and place the order, with participating suppliers directly via Veloconnect. If a supplier delivers only part of it, the open quantity stays on the original order; nothing is reordered automatically. More in the article Ordering parts from suppliers and on the ordering & purchasing page.
What happens if a supplier delivers only part of an order?
The open quantity stays on the original order, and nothing is reordered automatically. In the order status the order appears as partially delivered, so you see what is still missing. You record the delivered goods in goods receipt and assign them to stock, order or sale. Whether and when you reorder the rest is decided by someone in your team.
Get started
Create your suppliers and place your first order. You register yourself in the Klar-ID app. Get started, see pricing or get in touch for a demo.
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